Vacancy: Finance & Admin Manager

home_pattern is hiring a Finance and Admin Manager to oversee the programme’s financial and administrative functions. 

Roles and Responsibilities

General Administration:

  • Manage Trust administration.
  • Support legal Trustee with management of legal requirements and structures regarding contracts and the Trust etc.
  • Risk Management of the clubhouse and programme.


Financial Management

  • Monitor cash flow and support financial Trustee with reconciliation of accounts.
  • Donations: Tracking of donation income.
  • Issuing s18A certificates if applicable.
  • Setting up payments and working with financial trustee to get these authorised and paid.
  • Maintaining asset register.
  • Support with annual audit requirements etc
  • Support financial manager with budgeting: Control financial health and determine ongoing financial requirements of the programme. Monitor spending by staff against agreed budgets.
  • Monthly reporting including: Expenses; donations; supplier invoices and event costs. Input into yearend reporting as needed.
  • Filing of hardcopy paperwork required.


Office Management – HR, IT, Weekly status meetings and Facilities:


  • Ensure Dropbox; G-Suite; Microsoft products etc are paid for.
  • Facilitate fixing of computers when needed (with support of 3rd party supplier)
  • Co-ordinate and manage the shared drive and backing up of computers and documents.


Human Resources

  • HR related items i.e. ensuring all employment contracts are signed, filed and any specific terms relating thereto are followed-up, staff expenses, salaries, leave, sick leave etc.
  • Supporting Programme Manager with performance related issues of staff.
  • Monitor legal and other documentation – ensure all staff and child records up to date and on file.


Brand – Marketing and Fundraising:

  • In conjunction with the Growth and Sustainability manager – administration and support of CSI and other sponsor applications. Including reporting when required
  • Support with Fundraising and other Events. Example: Champions race; annual fundraiser


Programme Management:

  • Help develop and update database of children; attendance register and interactions.
  • Provide assistance with the submission and payment of race entries, travel and accommodation.


Required skills:

  •  Financial management
  • Planning and Organising
  • Good communication skills
  • IT skills – Excel, Sage.
  • Deciding and Initiating Action
  • Entrepreneurial and Commercial Thinking


Minimum qualification required:

  • Bachelor of Commerce


To express your interest in the position please send an email with your CV and Cover Letter to